Incident Reports may be released to following pursuant to Government Code 6254(f):

1. The victim(s) of an incident;
2. An authorized representative of the victim, provided a signed letter of authorization from the victim is included with request;
3. An insurance carrier against which a claim has been or might be made;
4. Any person suffering bodily injury or property damage or loss, as the result of the incident caused by arson, burglary, fire, explosion, larceny, robbery, carjacking, vandalism, vehicle theft, or a crime as defined by subdivision (b) of Section 13951;
5. Any attorney who declares under penalty of perjury under the laws of California that he/ she represents any of the above persons. The request would need to include a letter of authorization from the client.

Incident reports may be obtained from the SJPD Records Unit located at:

201 West Mission Street
San Jose, CA 95110
Records Unit: (408) 277-4261

Records Unit hours of operation and additional contact information

Requests for reports may be made:

• Online
• In person
• By U.S. mail

Report costs are listed on the Fee Schedule.

Incident reports can be withheld if the disclosure would endanger the safety of a witness or other person involved in the investigation, or unless disclosure would endanger the successful completion of the investigation or a related investigation pursuant to Government Code 6254(f).

All requests for information are processed in accordance with State of California data privacy laws and Department policy.

Please allow a minimum of 30 days from the date of the incident to inquire online.

Please Note:

• Incident reports for incidents involving cases of a sensitive nature cannot be released online and must be requested through United States Mail or in person.
• The San Jose Police Department records retention is ten years however the retention on cases of a sensitive nature (Robbery, Sexual Assault, Child Abuse, Homicide) have a longer retention period.
• City Document Retention Schedule

Obtain Incident Reports Online

• Obtain an Incident Report: Request Report

Obtain Incident Reports via United States Mail

To request a report through the United States Mail, download and complete the Report Request Form and return it with a check payable to the City of San Jose and in the dollar field write “NOT TO EXCEED $16.00:

San Jose Police Department
Records Unit
201 W. Mission Street, San Jose, CA 95110

If you are unable to print or view the form, please make sure your written request includes:

1. Type of report – "Incident Report"
2. Requestor Name, Address, and Telephone Number
3. SJPD Report Number and/or Incident Number, if known
4. Requestor Date of Birth
5. Name(s) of party(ies) listed in report
6. Date and Time of occurrence
7. Location of occurrence
8. If applicable, License Plate Number and State of Registration of involved vehicle(s)
9. Include release forms for authorized parties and insurance companies and proof of relationship for parents/guardians.
10. If you are an attorney for any of the interested parties, you must include the following declaration:
    “I declare, under penalty of perjury, under the laws of the State of California, that I represent the above-named person and that the other information that I have provided on this page is true and correct."
11. Please sign and date your request.

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